Executive Assistant (f/m/d) to Division President

Administrative and content-related support in international environment

Munich / full-time / hybrid

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The company is a leading manufacturer and supplier of ground support products and services to underground mining and tunnelling customers worldwide. This division operates with over 20 production sites and more than 2,400 employees globally.

To strengthen the Head Office in Schwabing, Munich, we are looking for an Executive Assistant (m/f/d) to the Division President who will not only take on administrative tasks but also support the manager in content-related projects.


Approximately 25 colleagues in the Munich Office

Salary range between €70K and €90K depending on background and experience

Munich, Schwabing


  • A very interesting position with varied tasks in a unique, international environment
  • A modern office with good transportation connections and free parking in the middle of Munich
  • Room for initiative, responsibility, and the opportunity to contribute your own ideas
  • Continuous learning from and with experienced colleagues from all over the world
  • Exciting training and development opportunities to set you up to succeed
  • Possibility to participate in the company pension plan
  • Remote work possible up to 40% per week


  • Support the Division President in daily business and ad-hoc topics
  • Prepare management presentations, consolidate data and create reports
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos and official information releases on the Division President’s behalf
  • Manage the Division President’s calendar, including making appointments and prioritizing
  • Organization of meetings, conference calls, and events
  • Prepare agenda and meeting minutes for senior management meetings, proactively manage timelines and ensure proper follow ups
  • Participate in dedicated projects
  • Take care of Division President’s travel management and expenses
  • Support and provide coverage for the Office Manager


  • University degree or respective apprenticeship with several years of professional experience
  • Experience as Executive Assistant in a dynamic global organization
  • Very good interpersonal skills, able to collaborate efficiently with different stakeholders internationally
  • Proactive working style, solution oriented, problem-solving and decision making attitude
  • Strong in working independently, prioritizing tasks and very good time management
  • Ability to manage confidential and sensitive information with discretion
  • Very strong digital proficiency, with excellent skills in MS 365, especially MS Teams and PowerPoint
  • Very strong written and verbal communication skills in English, strong skills in German; further languages are a plus

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