Back Office Assistant / Team Assistant (w/m/d)
for a rapidly growing and internationally operating M&A advisory firm
full-time / temporary (15m) with the prospect of a permanent position / hybrid / Munich
- 27. September 2024
- 2040905
#münchen #vollzeit #backoffice #teamassistenz #M&A #wearehiring #newjob #assistantjobs #jobsinmünchen
Our client is a leading global advisory firm specializing in investment banking services for business owners, private equity firms, and both public and private companies. They provide expertise in mergers and acquisitions, private funds and capital markets, as well as valuation and fairness opinions. With a team of over 1,000 professionals across 15 countries, they offer unique insights into global private capital markets, supported by strong execution and a client-centric approach. We are looking for a Back Office / Team Assistant for their Munich office. This is a full-time position with an initial term of 15 months, offering the potential for a permanent role thereafter.
around 1,000 colleagues, 20 employees at the Munich office
55.000 – 60.000 € annual salary, Bonus discretionary, depending on company and indiviual performance
Munich (Lehel)
Benefits
- Working in one of the most exciting industries with challenging and varied tasks, an entrepreneurial mindset, short decision-making paths and flat hierarchies
- A very friendly team and a modern office in a central location in Munich opposite the Eisbach
- A modern and ergonomic working environment and trust-based working hours
- 30 days‘ vacation
- Free drinks, fruit basket and employee events such as team lunches, team dinners and offsites
- Personal development opportunities, scope for ideas and suggestions and room to take on responsibility
Tasks
Reception & Office Management
- Provide seamless Front of House support, meet and greet guests, and take care of hospitality
- Proactively manage and order catering for meetings, and manage the meeting room calendars
- Answer reception phone, take messages, retrieve voicemails, and manage incoming and outgoing post and packages, including arranging couriers
- Order kitchen, stationery, and printer supplies, and ensure tidiness and replenishment of meeting rooms, reception area, kitchen, and binding room
- Photocopying, scanning, printing, and binding, ensuring these tasks are completed efficiently
- Proactively manage property management and service providers, and ensure functionality of office equipment (printers, binders, etc.)
- Support local new employee onboarding in collaboration with IT and HR
Team Assistance
- Supporting Managing Directors (currently 1) and her Team:
- International calendar management throughout multiple time zones
- Global travel management including visas
- Expenses
- Enter Salesforce contacts and meeting notes
- Organizing meetings and events with co-workers and clients
- Vacation cover for Tech Team Assistant
Profile
Background: Completed commercial or business training with a minimum of 2 years’ experience in professional services (ideally M&A, private equity, or similar); fluent German at native level and excellent English skills.
Technical Skills: Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Concur (expenses) and Salesforce (CRM).
Communication Skills: Strong interpersonal abilities; clear, concise, and audience-appropriate written and spoken communication.
Results-Oriented: Consistently delivers high-quality work, takes pride in tasks, meets goals, and actively seeks to overcome challenges.
Planning and Organisation: Manages multiple tasks effectively, adapts to changes, prioritises workload, and utilises downtime productively.
Relationship Building: Builds meaningful connections at all levels, demonstrates teamwork, and maintains excellent self-presentation.
Good to know
This role offers diverse responsibilities in office administration and team support. Key tasks include managing front-office operations, coordinating meeting rooms, organizing international travel, and supporting team events. The position requires strong organizational skills, proficiency in tools such as Microsoft Office, and excellent communication skills in German and English. Working in a dynamic, internationally operating company specializing in M&A and investment banking, you will collaborate with a global team and gain insights into international markets. The role combines independent work with a direct impact on team success, while the company’s focus on diversity, innovation, and development provides opportunities for personal and professional growth. With the prospect of a permanent position, this role offers the chance to thrive in a forward-thinking and highly collaborative environment.
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